When planning a wedding catering contract, ask about menu options, pricing structure, service style (plated, buffet, family-style), staffing and gratuity policies, dietary accommodation procedures, bar service and beverage packages, timeline for tastings and final headcount confirmation, cancellation and deposit terms, equipment and setup details, and liability insurance coverage.
Specific questions should address: How many menu options are available and can items be customized? What is included in the per-person cost—food only, beverages, linens, plates, or rentals? Will servers and bartenders be provided, and are gratuity and service charges mandatory? How far in advance must you confirm final guest count, and what happens if numbers change? Can they accommodate allergies, religious dietary restrictions, and vegetarian/vegan guests? What is the process for scheduling a tasting, and how many tastings are included? Do they handle full bar service or only beer and wine? What happens if you need to reschedule or cancel, and what percentage of deposits is refundable? Will they provide tables, chairs, linens, and serving equipment, or do those require separate rental companies? What is their liability insurance, and who is responsible for damage to the venue? Are there restrictions on alcohol you bring yourself? What time can they access the venue for setup, and when will they break down and leave? Discussing timeline, contingency plans for weather or emergencies, and references from recent weddings will help ensure smooth execution on your wedding day.